Grant Application Process

Organizations seeking financial assistance must apply through Charlie’s Heart Foundation’s grant application process.  The funding process consists of three steps all of which must be completed for funding consideration. Charlie’s Heart foundation does not accept unsolicited applications.

Step 1:  Letter of Interest / Organization Summary

The Letter of Interest / Organizational Summary is the first stage of the Charlie’s Heart Foundation’s grant funding process.  It is intended to provide Charlie’s Heart Foundation with enough preliminary information to assess whether or not the request can be considered, without requiring as much depth and detail as the full Grant Application.  Letters of Interest (LOI) must be received by the designated deadline (see current Grant Cycle deadlines) via email at Based on the approval of your LOI, Charlie’s Heart Foundation’s Program Officer will schedule a brief telephone inquiry.

Download our LOI Guideline Template here.


Step 2:  Telephone Inquiry

During the telephone inquiry, the organization representative should be prepared to answer any follow up questions the program officer may have. If the request is consistent with the Foundation’s interests and priorities, the Program Officer will invite the organization to submit a full Grant Application.

Step 3:  Grant Application

If the Letter of Interest/Organizational Summary and Telephone Inquiry receive an affirmative decision, Charlie’s Heart Foundation will provide the applicant with the link to the online Grant Application.  The applicant must submit the completed Grant Application along with any required attachments to Charlie’s Heart Foundation via email at by the designated grant cycle deadline.  At Charlie’s Heart Foundation’s discretion, interviews at the applicant’s office, the project site and the Foundation office may be a part of the review process. Once the Grant Application is deemed complete, Charlie’s Heart Foundation will begin its formal review process.

Please note that the Foundation may amend these guidelines and procedures at any time without notice to applicants or grantees.


Procedure for Supervision of Awarded Grants

Organizations receiving grant funding will be required to submit annual reporting to the Foundation regarding the use of the grant funds. Depending on the circumstances more frequent reporting may be required by the Foundation. Grant monitoring may also include site visits and interviews with grantee’s staff. Evaluation and Grant Reporting forms will be supplied by Charlie’s Heart Foundation.


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